Services offered to the public at Post Offices are as follows:
1. Sale of stamps
2. Certification of posting
3. Business reply
4. International reply coupons
5. Delivery of mail
6. Franking machines
7. Bulk postage
8. Registration of letters and postcards
9. Rental of private boxes and bags
10. Remittances
11. Redirection
12. Acceptance and delivery of parcels
13. Savings bank
14. Enquiries
15. Mails
16. Philatelic services
17. Express mail service
The agency functions performed by the post office on behalf of other government authorities are:
1. The collection of custom and other charges on behalf of Customs and Excise Division.
2. The encashment of cheques issued by Government Ministries and Departments.
3. The sale and encashment of Government Savings Bonds.
4. The payment of Old Age Pensions and Social Assistance Grants.
For further information on the above services members of the public can visit the Post Office in their district.
Services available at the Central Statistical Office, Tobago are as follows:
Statistical data on subjects including population, the economy, overseas trade, travel and agriculture are available to service the needs of government, businesses and the community.
Organisations requiring help to carry out surveys can obtain assistance from the office.
Persons needing assistance can call or visit the Central Statistical Office to obtain further information.
1. The Registrar General's Department issues certificates of births, deaths, marriages and adoptions.
(a) Fees must be payable in stamps. The applicant must submit two, ten dollar ($10.00) stamps and two, two dollars and fifty cents ($2.50) stamps.
(b) The appropriate request form must be filled.
(c) The waiting period to collect the requested document is three (3) working days. (All transactions registered originally in Trinidad may require a longer waiting period).
2. Certified copies of deeds, wills, plans, letters of administration, etc., are also issued to members of the public.
The applicant must visit the office and make a request by providing the registered number and year of document, together with an initial payment fee of eleven dollars ($11.00) payable in stamps, comprising one ten-dollar ($10.00) stamp and one, one-dollar ($1.00) stamp.
3. Issuing of Real Property Ordinance Returns.
(a) the applicant must provide the certificate of title, volume and folio. No fee is charged.
4. The insertion of the father's name and occupation in the Register of Births.
(a) An appointment must be made by the applicant.
(b) Both parents must visit the office with the Birth Certificate(s) of the child(ren), Marriage Certificate, and some form of identification.
(c) Affidavits are prepared and sworn to at the office.
(d) A request is then made for new certificate(s).
(e) A fee of fifty dollars ($50.00) per child must be paid in stamps.
5. Acceptance of applications for use of business and company names.
(a) A letter must be written to the Registrar of Companies, Frederick Street, Port-of-Spain, Trinidad, seeking approval for the use of the desired name.
(b) A fee of twenty dollars ($20.00) must be paid.
(c) The request is then forwarded by the Registrar General's Office, Tobago, to the Companies Section, Port-of-Spain.
Late Registration of Births and Deaths (Home/Hospital).
6. Late Registration of Births at Hospital
Applicant must visit the Registrar General's Office with the following particulars:
1. Letter from hospital stating date of birth.
2. Application form from Warden's Office of District where birth took place.
3. Affidavit from applicant.
4. Some form of identification.
5. Birth Certificates of children born before or after birth to be registered (if any).
6. Parents Marriage Certificate (if married).
7. Immunization card.
8. Letter from school with school stamp - stating date of birth.
7. Late Registration of Birth at Home
1. Application form from Warden's Office of District where birth took place.
2. Affidavit from applicant.
3. Affidavit from person who was present or midwife stating date of birth, and whether he/she was/is licensed.
4. Baptismal Certificate (if any).
5. Immunization Card.
6. Birth Certificates of children born before or after birth to be registered.
7. Letter from school with school stamp stating date of birth.
8. Marriage Certificate of parents (if married).
9. Letter of employment, where applicable.
10. Affidavit from a member of the community/area, who is acquainted with parents, which must state -
(a) he/she knows that the mother was pregnant;
(b) he/she knows that the mother gave birth;
(c) he/she knows with whom the child lives.
This person must be either a Teacher, Lawyer, Police Officer, Minister of Religion, Senior Civil Servant.
Please note that fees payable for birth of child between 3 months to 12 months, $100 and for birth of child over 12 months, $150.00.
8. Late Death Registration (Hospital)
Applicants must visit the Registrar General's Office with the following particulars:
1. Application form from Warden's Office.
2. Letter from hospital with particulars of death and doctor who certified the death.
3. Affidavit from applicant.
4. Notification from registrar or letter from cemetery keeper.
9. Late Death Registration (Home)
Applicants must visit the Registrar General's Office with the following particulars:
1. Application form from Warden's Office.
2. Affidavit from applicant.
3. Cause of death from doctor.
4. Letter from cemetery keeper, Lot Number and date.
5. Notification from Registrar.
6. Letter from Funeral Agency.
7. Letter from Church where applicable.
Please note that no fees are charged for late registration of death.
10. Application for Grant of the President's Licence and the President's Authority.
1. Parties must visit the Registrar General's Office where appropriate forms are filled out.
2. Parties must present their passports, airline tickets and other relevant documents.
1. Resident party must give notice to the Registrar of the district within which he or she has resided for not less then seven (7) clear days, preceding the date of such notice. (In the case of foreigners, the period of residence is calculated from the day after the date of arrival in Trinidad and Tobago).
2. The resident party must visit the Office of the Registrar General with the following:
(a) Copy of notice from District Revenue Office after notice has been posted for seven (7) days by resident party;
(b) Sworn declaration from non-resident party done before a Notary Public stating:
(I) Name in full
(ii) Foreign address
(iii) Date of birth
(iv) Occupation
(v) Marital status - bachelor, spinster, widow, widower, divorce or divorcee.
Declaration should state whether widowed or divorced and applications must be accompanied by original or certified copies of death certificates and/or divorce decree absolutes.
3. The information given by this declaration must be the same as that given by the resident party on the notice at the District Revenue Office.
4. Two Fifty-dollar ($50.00) stamps at each payable on application, identification of resident party that is, Identification Card, Valid Driver's Permit or Valid Passport.
5. The resident party swears to the necessary declarations at the office of the Registrar General. The application is then forwarded to the Attorney General for approval. If approval is granted, the parties may then marry.
1. Both parties must be resident in Trinidad and Tobago for a minimum period of seven (7) clear days prior to the date of the application. (In case of foreigners the period of residence is calculated from the day after the date of arrival in Trinidad and Tobago).
2. One of the parties must attend the Registrar General's Office with the following:
(a) present proof of residence, such as passport and airline tickets;
(b) letter from applicant stating in detail the reasons the application is being made and attach any documentary evidence in support;
(c) identification of the applicant by way of I.D. Card, valid Driver's Permit or valid Passport and if parties are divorced or widowed, original or certified copies of Death Certificates and Divorce Decree Absolutes must be furnished.
3. The applicant swears to the necessary declarations at the office of the Registrar General. The application is then forwarded to the Attorney General for approval.
4. Two Fifty Dollar ($50.00) stamps in Trinidad and Tobago Currency must be paid when the licence is granted.
5. The parties may then marry, if permission is granted.
All Fees are Payable in Stamps.
Refund of airfare to persons who travel to Trinidad for medical services not available in Tobago.
1. The relevant application form can be collected at the Services Section of General Administration, Central Administrative Services, Tobago.
2. The form must be taken to a medical practitioner/consultant (in Tobago) who would indicate on the said form that the patient is required to travel to Trinidad since the medical service required is not available in Tobago. He/she should also indicate on the form if the patient needs to be accompanied on the visit.
3. (a) The patient then takes the form to the referral centre/medical practitioner/consultant (in Trinidad) who after seeing the patient would indicate on the form that the patient was seen by him. If there is need for follow-up visits this should also be indicated on the form.
3. (b) When patients are returning to Trinidad for follow-up visits the relevant form can also be collected as mentioned at (1) above. There is no need for this follow-up form to be signed by the referring medical practitioner/consultant in Tobago. However, it should be signed by the referral centre/medical practitioner/consultant in Trinidad as at 3(a) above.
4. The completed application form along with the copy of flight coupon is then sent to the General Administration, Central Administrative Services, Tobago for payment.
Cheques issued in respect of National Insurance Board, Tobago House of Assembly and Government of Trinidad and Tobago can be brought to the cashier housed at the Treasury Division of Central Administrative Services. The cashier will examine the cheque to ensure that:
(a) It has a valid date - within the six-month period of the date of the cheque.
(b) The figures and words agree.
(c) That it has been properly endorsed by the drawee.
(d) That the cheque was signed and countersigned by authorized personnel.
Cheques are issued in respect of payment of wages and salaries and for services rendered to the Government of Trinidad and Tobago by firms or individuals. Also for refund of airfare in accordance with Cabinet's decision. Cheques are posted or delivered by hand.
Cheques which have been lost, misplaced, stolen or destroyed are reported to the Treasury Division in writing giving details of cheque. A letter of indemnity is prepared by the individual or firm.
The Central Bank is requested by the Division to place a stop payment on the relevant cheque.
Once this has been done a new cheque is prepared. Unless a stop payment is placed by the Central Bank, a cheque cannot be replaced before six (6) months.
A Cheque which is staledated, that is not encashed within the six-month period from the date the cheque, is to be returned to the Treasury Division where the cheque will be revalidated by the issue of a new cheque.
Payments is respect of items listed below are accepted at the Treasury. At the Division a Deposit Voucher is prepared, which the customer signs.
The Deposit Voucher along with cash is presented to the cashier who accepts payment by issuing a receipt to the customer.
1. Government Electrical Inspectors Fees.
2. Registration Fees - Insurance Act, 1980.
3. naturalisation and Registration as Citizens.
4. Registration and Examination Fees.
5. Distribution of Forms.
6. Sale of Publications.
Enquiries may be made at the Treasury in respect of items not listed above.
The Personnel Section deals with -
(a) the processing of applications for employment in the clerical, secretarial and manipulative classed; and
(b) the recruitment and placing of staff at the normal entry points of the clerical, secretarial and manipulative classes in respect of:
(I) the Tobago house of Assembly;
(ii) the Auditor General's Department, Tobago;
(iii) Ministry of National Security (Fire and Police Divisions, Tobago);
(iv) Judiciary/Magistracy, Tobago; and
(v) the Central Administrative Services Department, Tobago.
1. (a) Hourly weather observations
These observations are available to all aviation personnel and for dissemination through Piarco, into the World Meteorological Organisation's (WMO) Global Telecommunication Network.
(b) Three hourly radar weather observations. (Monday to Friday between 8:00 am and 4:00 pm
These observations cover an area of 300 kms radius from Crown Point. When an active weather system is observed approaching the Republic, the frequency of observations is increased and the hours of operation are extended to accommodate continuous monitoring of the system.
(c) Climatological Statistics
These are available on special request to all agencies who need them.
2. Flight (weather) Documentation
This is available to all aircraft operations on a pre-scheduled basis, or on request, giving at least three (3) hours preparation time.
(b) Weather Briefings
These will be available whenever Meteorologists are on duty. A work roster will be prepared when Meteorologist staff is appointed to Tobago. The roster will reflect established/known international flight movements.
3. Adverse weather advisories or warnings are available when necessary.
Whenever adverse weather threatens Trinidad and Tobago appropriate bulletins are broadcast via radio and television stations. Specialised agencies and relevant government bodies in Tobago will also be informed individually from Piarco via the Meteorological Office at Crown Point.
Courtesy Ministry of Public Administration and Information.